Scale With Strategy, Not Stress

Common Problems & Solutions

Turning daily chaos into automated success

Automations That Work For You

Custom automation systems that could handle 200 or more daily tasks automatically, freeing you to focus on strategic growth while your business runs efficiently in the background.

Automated Consistent Communication

Automated client journey systems that ensure consistent communication at every stage- from prospect to long-term client- creating reliable, personalized experiences that build trust.

Strategic automation funnels that nurture leads 24/7, maintaining engagement, providing information, and improving conversion rates across the board.

Strategic Automation Funnels

Leaking Sales Funnel

Potential clients slip away due to inconsistent nurturing and delayed responses. Your conversion rates suffer because manual processes can't keep up with opportunities.

Important client touchpoints get missed, leading to decreased satisfaction and lost opportunities. Manual follow-up processes leave room for human error and oversight.

Client Follow-Up Falling Through Cracks

Drowning in Daily Tasks

Spending countless hours on repetitive work instead of focusing on growth-driving activities. Your valuable time gets consumed by manual tasks that could be automated.

Workflow & Automation Services

Strategic automations that work while you sleep

Integration & Optimization

• Connect multiple tools for a seamless workflow

• Integrate payment systems with client communications

• Set up automated calendar booking systems

• Create automated document generation and delivery

• Implement automated reporting and analytics tracking

CRM Systems & Automation

• Design client journey automations in GoHighLevel, Spark, Moxie, or something similar

• Build AI automated email and SMS communication sequences

• Create lead-nurturing and follow-up systems

• Implement AI automated task creation & assignment

• Set up conversion tracking and reporting

Project Management Tools

• Build strategic AI workflows in tools such as Asana, Airtable, N8N, Make or something similar

• Create custom task templates and project frameworks

• Set up automated task assignments and due date systems

• Implement progress tracking & reporting workflows

Business Process Automation

• Develop AI-automated onboarding systems for new clients

• Create renewal and retention automation sequences

• Build birthday and special occasion automated communications

• Set up automated progress check and feedback systems

• Implement automated review collection processes

• Process map planning & building

Team Management Automation

• Build an automated task distribution system

• Create team notification and reminder sequences

• Implement automated progress tracking and reporting

• Set up automated team communication workflows

PACKAGES & PRICING

Transform chaos into systems that scale your business without any extra work on your part.

Starter Package: Automation Opportunity Audit

$197 $97 FOR A LIMITED TIME

Discover exactly where automation can save you the most time and money.

What you get:

✅ 2-hour deep-dive consultation into your current processes
✅ Detailed automation opportunity report with prioritized recommendations
✅ ROI calculations for each suggested automation
✅ Tool recommendations that fit your budget and existing systems
✅ 90-day implementation roadmap
✅ $100 credit toward any automation package if you decide to move forward

Your ROI: Most businesses find 10-15 hours of weekly tasks that can be automated. If you value your time at $100/hr, that's $1,000-$1,500 in weekly savings ($4,300-$6,450 per month!). Even half at 5 hours saves you $500/week!

Perfect For:

• Businesses new to automation who want to start smart

• Teams unsure which processes to automate first

• Budget-conscious owners who want a strategic plan before investing

Turnaround Time: Detailed report delivered within 3 days after our call together

Includes a video call + comprehensive written report customized for you

Popular Automation Packages

The Appointment Rescue System

While I'm happy to customize a unique plan for your business needs, these are some of my most popular packages for businesses.

Never lose revenue to no-shows and scheduling chaos again

Investment: $397

What you get:

✅ Automated appointment reminders
✅ Smart confirmation system that updates your calendar instantly
✅ No-show reduction automation (typically reduces no-shows by 60-80%)
✅ Waitlist management that automatically fills cancellations
✅ Client self-scheduling with conflict prevention

Your ROI: If you're losing just 3 appointments per week to no-shows, this system pays for itself in under 2 weeks. Plus, if you value your time at $100/hr, you're saving $700-$1,100 per week in time previously spent on manual tasks & scheduling ($3,010-$4,730 back in your pocket and time per month!)

Time Savings:

• 5-8 hours per week: previously spent on manual reminders and rescheduling

• 2-3 hours per week: saved on phone tag with clients

• Immediate: Stop losing sleep over tomorrow's schedule

Turnaround Time: 2 weeks or less

Perfect for: Studios, salons, fitness centers, tutoring, therapy, consulting, chiropractors, dentistry.

Team Tasks & Collab System

Keep your team aligned without constant check-ins

Investment: $447

What you get:

✅ Automated appointment reminders
✅ Smart confirmation system that updates your calendar instantly
✅ No-show reduction automation (typically reduces no-shows by 60-80%)
✅ Waitlist management that automatically fills cancellations
✅ Client self-scheduling with conflict prevention

Your ROI: If you're spending 1-2 hours daily on team coordination, this saves you 5-10 hours per week. If you value your time at $100/hr, you're saving $500-$1,000 per week in coordination time alone. (That's $2,150-$4,300 back in time and savings per month!)

Time Savings:

• 5-7 hours per week: previously spent on team coordination

• 2-3 hours per week: saved on status meetings

• Peace of mind: Know things are getting done without micromanaging

Turnaround Time: 2 weeks or less

Perfect for: Service businesses with 2+ team members, agencies, multi-location businesses.

Client Intake Revolution

Turn prospects into paying clients while you sleep

Investment: $497

What you get:

✅ Smart intake forms that route clients to the correct services
✅ Automated welcome sequences with next steps
✅ Follow-up automation for prospects who don't book immediately
✅ Client onboarding workflow with all necessary documents
✅ Lead scoring to prioritize your hottest prospects

Your ROI: Converting just 2 additional leads per month (that previously fell through the cracks) typically generates $500-$2,000+ in new revenue. Plus, if you value your time at $100/hour, you're saving $600-$900 per week in follow-up and coordination time. (That's $2,580-$3,870 savings in time and your pocket per month!)

Time Savings:

• 4-6 hours per week: previously spent on manual follow-up

• 2-3 saved on intake coordination

• 24/7 availability: Clients can start their journey anytime

Turnaround Time: 2 weeks or less

Perfect for: Any service business with a consultation or onboarding process

Custom AI Business Assistant

Your personalized AI employee that handles your most time-consuming tasks

Investment: $797

What you get:

✅ Custom-trained AI agent specialized in YOUR business processes
✅ Choose 2-4 specific tasks for your AI to master (customer service, lead qualification, appointment booking, content creation, data entry etc)
✅ Natural language processing that understands your industry terminology
✅ Integration with your existing tools and databases
✅ Continuous learning from your feedback and corrections

Your ROI: Replace 8-17 hours of weekly admin work. If you value your time at $100/hour, you're saving $800-$1,700 per week in tasks your AI assistant handles automatically. (That's $3,440-$7,310 back in time savings per month!)

Time Savings:

• 8-12 hours per week: previously spent on repetitive tasks handled automatically

• 3-5 hours per week: saved on customer inquiries and basic support

• Mental bandwidth: Focus on high-value activities instead of routine tasks

Turnaround Time: Approx. 4 weeks or less

Perfect for: Any service business with repetitive tasks that require consistent, professional responses.

WHAT TO EXPECT

A look at our journey from strategy to transformation.

Step #1

Step #2

Step #3

Step #4

Step #5

Step #6

Automation Opportunity Audit

Receive Your Detailed Report & ROI Calculator

Automation Package Selection

Kick-Off Call

Building, Testing, & Feedback

Delivery & Offboarding

We'll dive deep into your business challenges, goals, & vision during a $97 automation audit. Together, we'll identify your biggest operational hurdles & annoyances and discuss how strategic AI automations & workflow systems can transform your business.

Based on our discussion, you'll receive a detailed automation opportunity report with prioritized recommendations, ROI calculations, tool recommendations, & a 90 day roadmap. Each report is customized to address your unique business needs and growth goals. + receive a$100 credit towards any automation package.

Select an automation package from the customized report provided & use your $100 credit towards your selection. I'll prepare a clear project agreement outlining our partnership terms. After signing and processing payment, we're ready to begin building out your new automation & workflow systems.

During our kick-off call, we'll align on priorities, establish communication channels, and create a detailed action plan. This ensures we're both clear on objectives and ready to implement these powerful systems. I'll answer any remaining questions you have about the project during this call & provide a welcome packet for more information.

Experience partnership with regular updates throughout the building process, testing results, and feedback opportunities as we bring your systems to life. Our ongoing communication ensures we're always aligned with your vision and can adapt as needed.

We'll review all implemented systems, ensure your team is properly trained, and create a sustainability plan for continued success. You'll walk away with organized, tested systems that support your business needs. Receive a complete collection of videos on exactly how your new system works & up to 2 weeks of additional support as needed.

SUCCESS STORIES

Systems that save time

Systems That Create Time

I streamlined my own freelance operations through strategic automation mastery. What began as juggling countless manual tasks across client communications, project management, and follow-ups transformed into a sophisticated system that operates seamlessly in the background.

Goal: Transform my solo freelance operations into an efficient, automated ecosystem that eliminates repetitive tasks while maintaining personalized client experiences and consistent business growth.

My Work: Designed and implemented over 110 strategic automations with Moxie CRM over the course of one intensive month. Created comprehensive automated workflows covering client onboarding, milestone tracking, payment reminders, feedback collection, and nurture sequences. Built multi-touchpoint communication systems with automated emails, appointment setting & agreements.

Results: Eliminated over 110 manual tasks that previously consumed hours of my daily schedule, allowing me to focus on high-value strategy and client delivery instead of administrative work.

What powerful things could you focus on instead if you had all your repeatable tasks automated within your business AND how much more revenue could you generate if your systems worked even when you didn't?

200+ Daily Tasks Automated

I revolutionized the clients' management at Apexx through strategic automation. What started as a manual process requiring hundreds of daily tasks that always fell through the cracks transformed into a streamlined system that works around the clock.

Goal: Transform manual client management into an efficient, automated system to reduce team workload while improving client communication and conversion rates.

My Work: Designed and implemented 72 strategic automations across six different service programs, managing everything from prospect nurturing to member retention. Created multi-channel communication flows through automated emails, texts, and task assignments. Successfully migrated and optimized the entire system across two different CRM platforms (Spark & Go High Lvl)

Results: Eliminated over 200 daily manual tasks through automation, freeing the team to focus on meaningful client interactions. Improved client journey tracking with automated reminders about stages and required actions, leading to enhanced client management and satisfaction.

What could your team accomplish if they had 200 more tasks automated each day, working for your business even while you sleep?

(Go High Level automation sample)

(A screenshot of the automations I use within my own business)

CLIENT REVIEWS

Here's what others had to say about my previous work

I am honored to write this letter of recommendation for Victoria Parramore, the current COO of Apexx. In the time I have had the privilege of working with Victoria, she has consistently demonstrated her exceptional leadership skills and ability to drive the organization toward its goals.

Victoria has an incredible track record of success in her role as COO, contributing greatly to the growth and overall success of Apexx. She is a strategic thinker, able to anticipate challenges and develop effective solutions to ensure the company meets its objectives. Her ability to communicate clearly and motivate her team has been a key driver in the company's success.

One of Victoria's greatest strengths is her ability to build and maintain strong relationships at all levels of the organization. From working closely with the executive team to collaborating with employees across departments, Victoria has established herself as a trusted and respected leader within Apexx.

Victoria is a true asset to any organization lucky enough to have her on their team. Her proven leadership abilities, dedication, and commitment to excellence make her an excellent candidate for any leadership position.

I wholeheartedly endorse Victoria Parramore for any leadership position and strongly encourage you to consider her for any future opportunities.

Doug Rankin, CEO & Owner

Victoria came on the team to take over my previous duties of Community Management and Public Relations for OnceLost Games, as my role was shifting to that of Producer. She was quick to catch up to speed and excel beyond what I had been able to accomplish in that role. We soon promoted her role to Marketing Manager as the team and company continued to grow.

She has been pivotal in making that growth a reality and has been a cornerstone of our Administrative team. She has always been eager to learn new methodologies and ways to expand our reach and productivity. The glowing praise she receives from the team members she now supervises is proof of her leadership skills and dedication to the team.

We simply would not be as successful as we are if we did not have her on our team guiding the way and pushing us into new avenues we would otherwise have missed out on. I simply cannot recommend her enough.

Victor Villarreal, Producer

When I worked with Victoria, she consistently impressed me with her exceptional organizational skills and her quick learning ability.

Victoria excels in managing complex projects and tasks with efficiency. Her organizational prowess is evident in how she handles multiple responsibilities simultaneously, from creating detailed trainings to developing systems and automations for the team. Her attention to detail and systematic approach significantly improved our workflow and overall productivity.

Victoria approaches new tasks with enthusiasm and quickly masters new tools and processes. Her fast learning curve allows her to take on new responsibilities with minimal guidance and deliver high-quality results in short timeframes.

In summary, Victoria is an asset to any team, bringing strong organizational abilities and a swift learning capacity. I am confident she will continue to excel and contribute positively in any role she undertakes.

Amanda Talbert, Director

Victoria came onto the team with the goal of reorganizing our PR and Community Management, and has not only done so with incredible skill, she has proven herself to be incredibly talented and adaptable with every new situation we've thrown her way.

As a leader and an organizer, she became a key asset to our team who is not only willing to take on hard tasks, but will learn new skills when needed, lead others when asked, and provide useful and constructive feedback when necessary. Her ideas, suggestions, and perspective have been vital to the growth of our team and the successes we've experienced in the wake of her joining.

On top of it all, she's just a genuinely kind and fun person to be around, which shows in her leadership skills through empathy for those she leads and communication skills when dismantling difficult situations. She always leads by example and exemplifies, in my opinion, what a true leader should be.

In short, bringing her onto our project is easily one of the best decisions we've made, and I cannot recommend her enough.

Kyle Raiman, Producer

Your Time Is Valuable

Scale With Strategy, Not Stress

Transforming businesses with proven systems, seamless operations, and strategic growth solutions.

FAQ

How hands-on is your approach? Is this consulting or implementation?

I provide both strategic guidance AND hands-on implementation. Unlike traditional consultants who only advise, I roll up my sleeves and do the work- I get into your business and set up automations & workflows for you. You get the benefit of both strategy and execution in one partnership.

How much time will I need to dedicate to onboarding and training/managing you?

My goal is to save you time, not create more work. After our initial kick-off call and basic system access setup, I work independently while keeping you informed through clear, concise updates. No babysitting required- I bring over a decade of operational experience to handle projects autonomously.

I'm not sure exactly what I need. How do I explain my situation?

That's completely normal! Before our call, you'll receive a simple intake form with guided questions. During our call, I'll refer back to those and dive deeper with you to truly understand your challenges and goals. My role is to help clarify your needs and create a strategic plan- even if you're not sure where to start. You can also check out my guide called "The Entrepreneur's Decision Guide" here for stages of business growth and utilize it to determine your next step.

Have you worked in my industry?

I specialize in martial arts, fitness, gaming, & youth programs. However, my systems & operational experience translate across industries. I've even completed projects for an axe-throwing business!

How do I know I'll get a return on my investment?

My work focuses on creating measurable impact- whether that's through time saved, revenue generated, or operational costs reduced. We'll establish clear success metrics at the start of our partnership and track progress throughout. Plus, the systems and processes we implement continue delivering value long after our project ends.

What tools and software do you use?

I'm proficient in many popular business tools, including Make, N8N, Asana, Trello, Slack, Go High Level, Spark, Loom, and Canva. I also have some training with ClickUp & Airtable. However, I'll adapt to your existing tech stack or can recommend solutions that best fit your needs. No need to change your entire system- we'll optimize what works and improve what doesn't.

What happens after I book a strategy call?

After booking, you'll receive a brief intake form to share your business basics and answer some guided questions. During our call, we'll discuss your challenges, goals, and potential solutions from the guided questions on the form. If we're a good fit, I'll send a customized & detailed report with recommendations of next steps and investment options.