From Vision To Reality

Common Problems & Solutions

Project paralysis into systematic solutions

Turning Ideas Into Reality

Strategic project management that turns your ideas into reality- complete with timeliness, resource allocation, and step-by-step execution plans that ensure your vision comes to life.

Experienced Guidance

Expert project guidance backed by years of experience, providing you with tested frameworks and strategic planning that turn complex projects into manageable milestones.

Comprehensive project management systems that keep every team member aligned and accountable, ensuring clear communication, met deadlines, and successful project delivery.

Project Management Systems

Team Misalignment Causing Delays

Projects stall because team members work in silos, causing miscommunication, missed deadlines and frustrated stakeholders. Without proper coordination, even simple projects become complicated.

You have the vision but lack the roadmap to make it happen. Without proven experience in project execution, you risk costly mistakes and wasted resources.

Implementation Uncertainty

Ideas Stuck In The Pipeline

Brilliant business ideas remain unrealized because you're too busy running daily operations. Growth opportunities slip away while you struggle to find time for implementation.

Project Management Services

From ideas to impact

Project Tools & Systems

• Set up project management tools such as Asana, ClickUp, Trello or something similar

• Create custom project templates and frameworks

• Implement automated task assignments and reminders

• Develop progress tracking dashboards

• Establish reporting and analytics systems

Team Coordination

• Facilitate cross-team communication and collaboration

• Manage stakeholder expectations and updates

• Coordinate between designers, developers, and specialists

• Oversee task delegation and deadline management

• Implement progress tracking systems

Strategic Planning & Implementation

• Develop comprehensive project timelines & milestones

• Create resource allocation and budget frameworks

• Build strategic implementation roadmaps

• Set up project tracking and reporting systems

• Establish clear communication protocols

Launch Management

• Create detailed launch timelines and checklists

• Coordinate marketing and promotional activities

• Manage technical implementation requirements

• Oversee quality assurance processes

• Monitor launch metrics and adjustments

Risk Management & Quality Control

• Identify and mitigate potential project risks

• Create contingency plans and backup strategies

• Implement quality control checkpoints

• Monitor project budgets and timelines

• Ensure deliverable quality and consistency

PACKAGES & PRICING

Transform chaos into systems- at your pace

Discovery

Starting at $150

Focus

Starting at $500

Starting at $1,000

Growth

A complete partnership that takes you from strategy through implementation. We'll brainstorm, plan, create, and optimize your systems while training your team, transforming chaos into organized success. Watch your business thrive.

Have something specific in mind and need implementation help? This focused package is for entrepreneurs who know exactly what they need, but need the expertise to create it. We'll turn your vision into reality with precise focus and implementation.

Perfect for entrepreneurs who know they need support but aren't sure where to start. Through a comprehensive systems audit, we'll identify your biggest opportunities and create a clear action plan for your business transformation.

WHAT TO EXPECT

A look at our journey from strategy to transformation.

Step #1

Step #2

Step #3

Step #4

Step #5

Step #6

Strategy Call

Customized Proposal

Agreement & Payment

Kick-Off Call

Implementation & Feedback Loop

Delivery & Offboarding

We'll dive deep into your business challenges, goals, & vision during a free 45-min strategy call. Together, we'll identify your biggest operational hurdles and discuss how strategic systems can transform your business.

Based on our discussion, you'll receive a detailed proposal outlining recommended solutions, timelines, and investment options. Each proposal is customized to address your unique business needs and growth goals.

Once you're ready to move forward, I'll prepare a clear project agreement outlining our partnership terms. After signing and processing payment, we're ready to begin your business transformation.

During our kick-off call, we'll align on priorities, establish communication channels, and create a detailed action plan. This ensures we're both clear on objectives and ready to implement powerful systems together.

Experience partnership with regular updates and feedback opportunities as we bring your systems to life. Our ongoing communication ensures we're always aligned with your vision and can adapt as needed.

We'll review all implemented systems, ensure your team is properly trained, and create a sustainability plan for continued success. You'll walk away with organized, scalable systems that support your vision.

SUCCESS STORIES

From concept to success

From Vision To $780K+

I led a Kickstarter campaign with OnceLost Games for their new video game, The Wayward Realms. Through strategic planning and data-driven marketing, we didn't just meet our ambitious $500K goal- we surpassed it in just 10 days. By combining thorough market research with precise marketing execution, we created a campaign that continues to generate results even after its official close.

Goal: Raise a min. of $500k for The Wayward Realms development while maintaining strict marketing budget parameters.

My Work: Developed comprehensive campaign strategy including market research of successful gaming Kickstarters, reward tier planning, page planning, & team communications. Created community engagement initiatives. Created and managed multi-platform marketing funnels across Google, Meta, & TikTok. Orchestrated regular community updates and maintained consistent communication with backers throughout the campaign.

Results: Exceeded goal- raised over $780K USD. Achieved $2 CPA during campaign, optimized to $0.80 for late pledges. Surpassed $500K goal within the first 10 days. Maintained marketing spend within budget while exceeding revenue targets. Created a sustainable late pledge system for continued funding.

Need help seeing your vision through to completion? What could your product launch look like with a strategic marketing approach that delivers a $2 cost per conversion?

Community Event Success: 2,000+ Attendees

Transformed a local trunk or treat event into a major community success at Apexx, bringing together 23 local businesses and over 2,000 attendees. Through strategic planning & marketing expertise, we created an event that not only exceeded attendance goals but also strengthened local business relationships and community engagement.

Goal: Create and manage a community trunk or treat event targeting 23 local business participants and 300 attendees while establishing Apexx as a community leader.

My Work: Led comprehensive event planning and execution, including team management across multiple departments. Developed strategic marketing campaigns through Meta ads and organic social media. Created automated systems for registration and post-event follow-up. Developed a manual check-in process. Coordinated local business outreach and participation while managing design and promotional materials creation.

Results: Sold out all 23 local business participation spots. Exceeded attendance goals with 2,000+ participants. Successfully managed multi-channel promotion strategy. Created scalable registration and follow-up systems to convert attendees to leads.

What could your next event (digital or in-person) look like with strategic project management and digital marketing that turns hundreds of expected attendees into thousands?

(Drone shot overlooking the event)

(Screenshot of OnceLost Games Kickstarter Page)

CLIENT REVIEWS

Here's what others had to say about my previous work

I am honored to write this letter of recommendation for Victoria Parramore, the current COO of Apexx. In the time I have had the privilege of working with Victoria, she has consistently demonstrated her exceptional leadership skills and ability to drive the organization toward its goals.

Victoria has an incredible track record of success in her role as COO, contributing greatly to the growth and overall success of Apexx. She is a strategic thinker, able to anticipate challenges and develop effective solutions to ensure the company meets its objectives. Her ability to communicate clearly and motivate her team has been a key driver in the company's success.

One of Victoria's greatest strengths is her ability to build and maintain strong relationships at all levels of the organization. From working closely with the executive team to collaborating with employees across departments, Victoria has established herself as a trusted and respected leader within Apexx.

Victoria is a true asset to any organization lucky enough to have her on their team. Her proven leadership abilities, dedication, and commitment to excellence make her an excellent candidate for any leadership position.

I wholeheartedly endorse Victoria Parramore for any leadership position and strongly encourage you to consider her for any future opportunities.

Doug Rankin, CEO & Owner

Victoria came on the team to take over my previous duties of Community Management and Public Relations for OnceLost Games, as my role was shifting to that of Producer. She was quick to catch up to speed and excel beyond what I had been able to accomplish in that role. We soon promoted her role to Marketing Manager as the team and company continued to grow.

She has been pivotal in making that growth a reality and has been a cornerstone of our Administrative team. She has always been eager to learn new methodologies and ways to expand our reach and productivity. The glowing praise she receives from the team members she now supervises is proof of her leadership skills and dedication to the team.

We simply would not be as successful as we are if we did not have her on our team guiding the way and pushing us into new avenues we would otherwise have missed out on. I simply cannot recommend her enough.

Victor Villarreal, Producer

When I worked with Victoria, she consistently impressed me with her exceptional organizational skills and her quick learning ability.

Victoria excels in managing complex projects and tasks with efficiency. Her organizational prowess is evident in how she handles multiple responsibilities simultaneously, from creating detailed trainings to developing systems and automations for the team. Her attention to detail and systematic approach significantly improved our workflow and overall productivity.

Victoria approaches new tasks with enthusiasm and quickly masters new tools and processes. Her fast learning curve allows her to take on new responsibilities with minimal guidance and deliver high-quality results in short timeframes.

In summary, Victoria is an asset to any team, bringing strong organizational abilities and a swift learning capacity. I am confident she will continue to excel and contribute positively in any role she undertakes.

Amanda Talbert, Director

Victoria came onto the team with the goal of reorganizing our PR and Community Management, and has not only done so with incredible skill, she has proven herself to be incredibly talented and adaptable with every new situation we've thrown her way.

As a leader and an organizer, she became a key asset to our team who is not only willing to take on hard tasks, but will learn new skills when needed, lead others when asked, and provide useful and constructive feedback when necessary. Her ideas, suggestions, and perspective have been vital to the growth of our team and the successes we've experienced in the wake of her joining.

On top of it all, she's just a genuinely kind and fun person to be around, which shows in her leadership skills through empathy for those she leads and communication skills when dismantling difficult situations. She always leads by example and exemplifies, in my opinion, what a true leader should be.

In short, bringing her onto our project is easily one of the best decisions we've made, and I cannot recommend her enough.

Kyle Raiman, Producer

Great Ideas Deserve Great Execution

From Vision To Reality

Planning & management that creates efficiency and impact

FAQ

How hands-on is your approach? Is this consulting or implementation?

I provide both strategic guidance AND hands-on implementation. Unlike traditional consultants who only advise, I roll up my sleeves and do the work- whether that's setting up automation, managing projects, or training your team. You get the benefit of both strategy and execution in one partnership.

How much time will I need to dedicate to onboarding and training/managing you?

My goal is to save you time, not create more work. After our initial kick-off call and basic system access setup, I work independently while keeping you informed through clear, concise updates. No babysitting required- I bring over 10 years of operational experience to handle projects autonomously.

I'm not sure exactly what I need. How do I explain my situation?

That's completely normal! Before our strategy call, you'll receive a simple intake form with guided questions. During our call, I'll refer back to those and dive deeper with you to truly understand your challenges and goals. My role is to help clarify your needs and create a strategic plan- even if you're not sure where to start. You can also check out my guide called "The Entrepreneur's Decision Guide" here for stages of business growth and utilize it to determine your next step.

Have you worked in my industry?

I specialize in martial arts, fitness, gaming, & youth programs. However, my systems & operational experience translate across industries. I've even completed projects for an axe-throwing business!

How do I know I'll get a return on my investment?

My work focuses on creating measurable impact- whether that's through time saved, revenue generated, or operational costs reduced. We'll establish clear success metrics at the start of our partnership and track progress throughout. Plus, the systems and processes we implement continue delivering value long after our project ends.

What tools and software do you use?

I'm proficient in many popular business tools, including Asana, Trello, Slack, Go High Level, Spark, Loom, and Canva. I also have some training with ClickUp & Airtable. However, I'll adapt to your existing tech stack or can recommend solutions that best fit your needs. No need to change your entire system- we'll optimize what works and improve what doesn't.

What happens after I book a strategy call?

After booking, you'll receive a brief intake form to share your business basics and answer some guided questions. During our 30-minute call, we'll discuss your challenges, goals, and potential solutions from the guided questions on the form. If we're a good fit, I'll send a customized proposal outlining recommended next steps and investment options.

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